Construction Document Control Process
Document control keeps construction teams working from current information. The process is only effective when revisions, distribution, and superseded documents are tightly managed.
Process steps
- Step 1
Establish the source of truth
Define where current drawings, specifications, RFIs, submittals, changes, and closeout records live.
- Step 2
Track revisions
Maintain drawing logs, specification revisions, addenda, bulletins, and superseded document records.
- Step 3
Control distribution
Use distribution lists and transmittals so affected parties receive updates and acknowledge critical changes.
- Step 4
Connect related records
Link RFIs, ASIs, CCDs, submittals, and change orders to the drawings or specs they affect.
- Step 5
Audit field use
Confirm field teams, trades, and vendors are using current documents before installing work.
Checklist
- Drawing log
- Revision date
- Current set
- Distribution list
- Transmittal
- Superseded files
- Linked RFI
- Linked change